For product guidance visit

For product guidance visit

For product guidance visit

Business Administration & HR Assistant

The responsibilities of the role will include, but are not restricted to:

Business Administration

  • Award Application process and collation of content

  • Provide Executive Support to the Head of HR as and when required.

  • Keeping well organised files and records of all activity, ensuring administration workstack/dashboard is up to date and appropriately prioritised.

  • Additional administrative tasks required by Invotra Shared Services to support Invotra Group of Companies

Facilities

  • The Core and Chertsey House Building Management and Communications, including ensuring maintenance and upkeep of the building, communicating any news or updates to the group, arranging parking permits

  • The Core and Chertsey House Building Access – Arranging keycards/fobs

  • Non IT Asset Management and procurement

  • Office Layout and Seating Plans – ensuring Team A/Team B remain within Covid Secure Guidelines and can work from a team collaboration perspective

  • Responsible for ensuring all Covid H&S is upheld within the office

  • Future of Working planning and communications with any future licensed premises

     

Health and Safety

  • Building Health and Safety, ensuring all Covid H&S is upheld

  • Fire Extinguisher servicing

  • Annual Health and Safety checks

  • First Aid equipment and employee courses

  • Health and Safety communications, posters and signposting

     

Human Resources

  • On and Off Boarding, leavers and new starters, arranging account set up and closure, initial induction process, diary invites, procurement and removal of office equipment

  • Attend and record minutes for meetings when necessary

  • To record holidays for the business

  • To record sickness and flag any patterns to managers for further investigation

  • To keep policies and procedures up to date and in line with legislation changes

  • Attend employment law seminars to keep up to date with HR regulations

  • Draft HR paperwork for staff in relation to contract amendments, as instructed by Head of HR

  • Ensuring that all HR documentation is uploaded and maintained, including maintenance of digital employee personnel files and to ensure payroll accuracy.

  • Assist with the scheduling of employment relations meetings for the Head of HR – performance, grievance and disciplinary sessions

  • Prepare leaver documentation

  • Respond to requests for employment references

  • Personal celebrations/birthdays and procurement of associated gifts

  • Support with all pensions regulations, enrollment and liaising with the payroll company regarding pension changes.

    Produce pension letters and liaise with benefit provider to answer any specific employee queries

Compliance and GDPR

  • Organisation of the annual Compliance audit for ISO-27001 for Invotra Ltd and Invotra Consulting

  • Assisting the Head of HR in organising quarterly compliance review meetings.

  • Regularly review assigned ISO-27001 policies and report needs to Head of HR, liaise between the group of companies and coordinate audits.

  • Management of Compliance Portal

  • Support Marketing to ensure GDPR compliance of all Invotra Group of companies websites

  • Communicate GDPR updates to all Invotra Group Companies

About us

At Invotra, we come together each day to do something we’re passionate about…  creating and maintaining the conditions for professionals to do their best work.

Since 2012, we’ve been helping the UK Central Government and US membership organisations to deliver outstanding intranets for tens of thousands of users.

We have grown and developed as a business alongside our customers. Acquiring and refining new learning and expertise that have moved us onto the next level of corporate information and communications. As a result, Invotra 5.0 launched in 2020, and Invotra Consulting launched in 2019 as a specialist resource for customers with complex and constantly changing needs.

In 2013 we were appointed the preferred supplier to one of the largest UK Government departments to implement a new, secure intranet to 38,000 users. Fast-forward to 2016 and we now deliver a secure, flexible digital workplace to hundreds of thousands of users – we serve over 48% of UK Government. Find out more about how we do it – watch our video.

Interested in applying?

Send your CV to jobs@invotra.com

Please note, candidates must be eligible to work in the EU.

No agencies

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