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How secure is your current intranet?

For any organisation, it’s highly important to have a digital workplace that meets your organisational demands.  You need to be able to protect and secure your organisation’s information.

At Invotra, we recognise the concerns and hurdles that organisations face. With these things in mind, we have designed an intranet that ensures you are given the tools to make sure your intranet is secure.

Security is at the forefront of everything we do. Our intranet uses SSO (single sign-on). SSO is a user authentication service that permits a user to use one set of login credentials to access multiple applications. This removes the need for passwords, which dramatically decreases the chance of a security breach such as hacking.

Roles and permissions
All intranet managers want to feel assured that the information held on their intranet is secure. One way of achieving this is through roles and permissions. There is complete control over all decisions. Here are a few examples showing how roles and permissions keep your content and information secure.

  • Who can be an admin? Make sure that only the relevant people can make certain changes and view certain things.
  • Who can moderate? Decide who is allowed to moderate and review content.
  • Who can create and/or publish content? You might want someone to produce content but not publish it, you can control how that content is distributed.

user roles screenshot

Access control
With access control, your users will never see content that they don’t have permission to see.

There are two ways to restrict content on your intranet. Firstly, you can have private and secret groups. Private groups are visible but you have to request to join. Secret groups are only visible when you have been invited to join. The content of both of these types of groups is not visible to any users who are not a part of them. They provide a secure place in which anything can be discussed with confidence.

my groups akagera screenshot

Secondly, there’s a restricted section functionality. This allows you to restrict entire areas of your intranet based on teams. For example, there might be sections that you only want senior level employees to have access to. Although this is predominantly controlled by teams, you can also give individuals access to restricted areas should you choose to.

Edit blogs akagera


Restricted users – An intranet manager wants to feel protected from potential threats. Invotra intranet offers IP address blocking, allowing you to restrict certain IP’s from being able to access the intranet. This is particularly useful for defending your information when there is a publicised cyber threat.

Redacted users – You might have people within your intranet who have a particular need to keep their information hidden and protected. You can create redacted users that will have their information hidden from others within the intranet.

Blocked users – Naturally, when someone leaves your organisation, you want to make sure that they no longer have access to the intranet. This is easy with blocked users.

User actions screenshot

Major central government departments and thousands of their users rely upon our Invotra intranet and portal services every day.  If your current intranet is not fit-for-purpose, get in touch today and ask us for a free assessment and recommendation or click here to book a free demo.

We'd love to show you how Invotra can transform the way your organisation works

Laptop and Mobile with intranet message wall and a profile page displayed

Discover what your Invotra intranet could look like with a free, branded video