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Department for Work and Pensions & Invotra Extranet Portal

Connecting government departments to critical training and resources in response to COVID-19

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The Department for Work and Pensions (DWP) saw a 10-fold increase of people claiming Universal Credit during the first week of lockdown. DWP needed to upskill a large number of staff rapidly, in order to process this unprecedented level of claims.

CHALLENGES

  • Between 16 March to 4 May there were 1.8 million claims for Universal Credit. DWP had to respond to an unprecedented 10-fold increase in claims within one week.

  • The initial surge in claims had to be processed and the expected higher volumes going forward needed to be planned for.

  • DWP staff had to be rapidly redeployed to the front line and colleagues from other government departments were drafted in to help with demand.

GOALS

  • To bring other UK Government departments onboard via the existing Invotra Extranet Portal.

  • To provide controlled, secure access to training to support the upskilling of staff moved to the front line.

  • To allow colleagues from other UK Government departments to rapidly and securely access the latest news, guidance and policies from DWP.

DWP logo

About DWP

  • The largest governmental department with 79,000+ employees

  • The Department for Work and Pensions (DWP) is a British government department responsible for welfare and pension policy

  • An Invotra customer since 2015

“Being able to utilise Invotra’s secure extranet capability was a gamechanger for DWP during our COVID-19 response. It meant we could onboard colleagues from other government departments to help us out with the unprecedented volumes of Universal Credit claims received. As always, the Invotra team were brilliant during this period, helping us out at short notice if we encountered any issues and reacting quickly to requests for support.”
Joanne delap
Joanne Delap
Product Manager for DWP Intranet, Department for Work and Pensions

SOLUTION

Aside from SaaS user licences, DWP’s use of Invotra’s Extranet Portal capability led to no additional costs as the feature comes as standard. As does Invotra Auth, Invotra’s secure and scalable user authentication solution, backed by AWS Cognito. These two features meant DWP could effectively control access to over 10 other UK Government departments and 3,000 government colleagues.

Other Invotra Extranet Portal features:

  • Customisable homepage for external users

  • Targeted information architecture based on external users’ permissions

  • Controlled access to areas and sections

  • Control over which apps (Groups, Message Wall, Ideas, etc.) external users can access

  • Control over whether or not external users can access the people, teams or locations directories

  • A multi-device experience, improving communication and increasing productivity

Invotra Auth features:

In addition to Invotra’s Extranet Portal, the team at DWP had the support and features that the COVID-19 response demanded:

  • Utilising site sections to create a ‘Universal Hub’ page which was updated daily with key messages and any changes to policies

  • Utilising Invotra Manuals to share policies with secure role based permissions

  • Using Single Sign On (SSO) to ensure seamless onboarding

  • Access to GOV.invotra (Invotra’s exclusive extranet portal for government customers) allowed government departments to collaborate and communicate, sharing best practices, ideas and advice

RESULT

DWP were able to successfully process an unprecedented demand of new claimants, and their ability to draw on resources from other government departments via Invotra played an important role. DWP rapidly expanded access to its training and documentation for new or transferred staff, ensuring employees had the tools they needed to serve the public as efficiently as possible.

Would you like to learn more about how Invotra can support your digital internal communications?

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