Engaging Your Employees With A Responsive Mobile Digital Workspace
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As 90% of organisations now depend on a deskless workforce, the significance of an adaptable communication hub has never been greater. An intranet can play a crucial role in uniting all teams, especially bringing together those who are distributed in many locations and not based at a centralised location.
Due to the demanding and on-the-go nature of many deskless and remote roles, employees often have limited time to catch up on internal communications during their working hours. As a result, approximately 65% of internal emails go unopened, leaving employees with the burden of managing these communications during their personal time, or perhaps even face communication being missed and unactioned entirely.
Many of the communication channels used are not only ineffective in delivering the relevant information to those who should be benefiting from it, but are an unproductive use of employees’ time and efforts. In comparison, a mobile digital workplace app acts as a more accessible platform for those on the go, centralising key information in an organised and personal format so that it is easier to navigate and action amongst workers.
Invotra can help save time and improve the efficiency of all of your employees, both office based and remote by providing a hub for all of your communications and collaboration.
To keep employees up to date with the information that matters to them, push notifications can be sent to reach all users, including those using a mobile device, for any updates or new content directly concerning the employee and their relevant groups/projects. This helps to avoid communication overload within email inboxes where it is difficult to recognise the emails that are useful and relevant, over those that have been sent generically.
For mission critical, or vital organisational information, the broadcast feature can be used to create a banner to capture the attention of everyone who needs to be informed. This tool offers your Internal Communications team the ability to deliver uninterrupted notifications, which remain visible until actively dismissed by each employee, ensuring their acknowledgment of important updates. For instances where a message does not apply to the entire organisation, our platform incorporates a targeting feature. By leveraging this feature, you can effectively customise communications to suit a particular group of employees, guaranteeing that notifications only concern information relevant to their particular role and responsibilities.
Frontline workers are experienced in the real-time challenges and face-to-face time with the customers or communities that they serve. The benefit these employees can bring to the decisions made within an organisation are invaluable, as these are the workers who often hear direct feedback. However, the schedules and locations of deskless workers can lead to their voices going unheard.
Invotra allows deskless workers to be a part of the conversation from any location, with easily accessible applications like the Ideas and Message wall giving deskless workers the opportunity to share an idea or shout of praise in real time.
Invotra’s Ideas app helps to improve how employees’ ideas and concerns are raised and addressed, encouraging everyone to contribute and be involved in innovation and change. Users can submit ideas for improvements, which can then be moderated and assigned to the correct teams for development into your next round of innovation.
Within the Groups application users are able to create community areas in which to collaborate and communicate with their own teams or across departments on projects or informally on shared interests. Groups allow users to share polls and posts that include a variety of content formats including embedded external links, and the ability to collaborate on documents. Members of a group can engage with content posted through commenting, likes, @menions and taking part in threads of conversations and in polls. Where confidentiality and security is important, Invotra also allows you to set groups to be public, private and secret. Sections can also be used as community areas, adding locations, teams and roles to contribute content to be shared.
To ensure all of your workforce are able to contribute user opinions and feedback, Invotra offers both polls and webforms. Polls can be used globally across the organisation to get wider feedback or within a restricted section or Group to get local responses from a particular user group. For occasions where you might want more detail and insight, Invotra also offers webform functionality that enables organisations to build simple or complex forms that can be embedded in multiple locations on your digital workplace.
Invotra’s mobile-first approach ensures your digital workspace is fully responsive to all supported screen resolutions. Our digital workspace is also accessible to users through a mobile app that helps support all workers to access the information they need with our iOS app available for download from the App Store. We also support Progressive Web App (PWA) which enables the digital workplace to be downloaded as an application on your desktop and Android devices. However, the intranet can also be accessed simply via a browser, so remote workers do not need to use a mobile application to use Invotra.
Invotra’s Mobile Intranet has every employee in mind, ensuring that offsite teams are connected at every step of their working day. Offering a digital workplace experience that is user-friendly, inclusive, and accessible, Invotra keeps your remote and deskless employees at the forefront of communications. Users are kept up to date, engaged with their colleagues and confident that they have a platform that gives them a voice within their organisation.
